Depending on your organization’s social media policy, you may need to alter what actions Location Admins can take. This is where permissions come in handy. As a Hub Admin or Owner, you can give location admins permissions based on how you’d like them to contribute to their account.
IN THIS ARTICLE
Types of Permissions
How to Set Permissions for Locations
To edit permissions, you will head over to the Team Management tab in your sidebar and choose Permissions.
Reminder: Each of these permissions can be customized by location.
Types of Permissions
Auto-Approval and Auto-Posting
One of the most important permissions, this first set of rules determines how Hub-generated content is approved for posting once you’ve scheduled it using Rallio’s manual scheduler.
Do your location admins need to have final approval over what content is posted to their social networks? Or, as the Hub Admin or Owner, will you be managing the content schedule for them? You’ll want to select these permissions according to your content management goals.
If Auto Post and Auto Approve are set to off, your locations’ will have to manually approve all posts in their calendar for it to schedule.
If Auto Post is set to on but Auto Approve is set to off, your scheduled content will be placed in the locations’ calendar but they will have the option to delete the post. If they don’t delete the post before it is scheduled, it will automatically post to the specified social pages.
Note: If Auto Approve is turned on, Auto Post will also turn on. These two need to go hand-in-hand, otherwise, your content will just sit in Rallio, approved with nowhere to go. We don’t want your posts getting lost in the abyss!
Turn On/Off Individual Location Editing Abilities of Hub Content
With this permission, you can control whether Location admins have the ability to edit your Hub-generated content.
Turn On/Off Hub Required Approval of Individual Location Generated Content
Allows you to require Hub approval on any content generated by location admins before they have the ability to schedule the post.
For a full explanation of this process, check out our guide for approving Location-generated content.
Turn On/Off Each Individual Locations’ Ability to Respond to Their Inbox
In the world of social media, it’s important to show you’re listening to your customers. Responding to both negative and positive comments across your social networks is a crucial piece of customer service and even brand reputation. It’s important to show you’re listening, and even more important to handle each interaction quickly and professionally.
This permission allows you to select which locations have the ability to respond to items in their inbox such as comments or messages.
Turn On/Off Individual Locations’ Ability to Respond to Reviews
Identical to the inbox response permission above, you can also select which locations have the ability to respond to incoming reviews.
Auto-Approve Content Copied to Child Hubs
If you manage a Rallio account with multiple Hub tiers, you’ll need to decide how content flows through each level of hubs. Do you want content to stop in the Hub database below you for that Hub admin to approve? Or do you need posts to keep moving down through your account automatically?
Turning this permission on will ensure that your content is automatically approved in the Child hubs directly below your primary access level. If it’s turned off, posts will stop at each level for approval.
How to Set Permissions
Location permissions can be set by any Hub admin or owner; however, they must be set from the Hub(s) directly above your locations. For example, if you are a Hub Owner who manages a four-tiered account (three Hub levels and one location level), you’ll have to open each Hub in the third tier of your account to set the location permissions.
To select location permissions:
Can I manage the permissions for all hubs and profiles from my Master Hub?
Currently, permissions can only be set in the Hub directly above your locations. We do hope to expand this functionality to Master Hubs in the future!
Can I customize permissions per user?
No, though we do have plans to change this down the road.